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Open to buy

Enter each category's opening stock, orders placed, sales forecast and the closing cover you want to see the open to buy in units and at cost, the cover each category will close on, and a flag for stock-outs and overbought categories.

It answers
  1. 1.How many more units to buy in each category, and what that costs.
  2. 2.Which categories are overbought, and by how much.
  3. 3.The weeks of cover each category will close on.
  4. 4.Which categories run out before the period ends.
Settings
Still to buy
£21,266
1,135 units at cost
Overbought
£19,439
1,084 units at cost
Will run out
2
Categories stocking out or critically thin
Supply vs forecast
132%
8,660 units against 6,570
Open to buy by category (units)
Still to buyOverbought
7 rows · example data, replace it with yours
#CategoryOpen to buy (units)At costClosing cover (wks)StatusWeekly rateSupplyProjected closingOpening stock (units)On order (units)Forecast sales (units)Weeks in periodTarget closing cover (weeks)Average unit cost (£)
576£12,099-2.3Stock-out55.81,320-130
152£2,8035.4Low57.71,810310
-580-£15,66021.6Overbought50.02,3801,080
368£5,883-8.9Stock-out24.6420-220
40£4806.0Low20.0640120
-504-£3,77924.6Overbought34.61,750850
0£08.0Adequate10.034080

Take it into Excel

The download carries your rows and the same rules as live Excel formulas, so it keeps working as you add lines: yellow cells for your data, blue-grey cells calculated, drop-down lists, red and amber flags, frozen headers and filters. Tabs: Start here · Settings (cover bands) · Categories (open to buy) · Summary.

Live in Retail Loom: Merch planning. The same job on your live data, open to buy and cover flags per category, computed from the buy plan.See the product tour

Your data never leaves this browser: nothing is uploaded, and the workbook is built on your device. Copy rows from Excel or Google Sheets and paste into any cell; include the header row to match columns by name.

Want this running on live data? Retail Loom does it over your shop platform, accounts and stock system, every day. See Retail Loom or get in touch.